luc_app_form

LUC Events | Request Form

Contact Details

First name: *

Last name: *

E-mail address: *

I am submitting this request as *

Please specify which committee is organising this event:

Please specify which external student party is organising this event:

Which organisation?

Event details

Please note:
In the following situations, we need to arrange an additional guard at the reception. There are costs involved.
If you expect more than 200 attendees, we have to arrange an additional guard until the end of your event (max 01:00).
If you expect less than 200 attendees, but your event will last until after 22:30, we have to arrange an additional guard
starting at 22:30 until the end of your event at max 01:00.

We have to request additional security at least 3 weeks in advance. Extra security costs about € 50 per hour, per guard.
During weekend hours, this is € 70. LUC partly depends on other parties to make the necessary arrangements, this takes time.
If there are costs involved, the Event Coordinator will contact you.

Event name:

Event starts on:

Time:

Event ends on:

Time:

Event description (max. 200 words):

A summary of your event *

Type of event: *

Internal (LUC community only)

Partly external (LUC community & external guests, incl. external speakers)

External (not accessible to LUC community)

Location within our building: *

Would you like to use Coasters (the student bar)? Please send an email to: coastersboard@gmail.com

Does the programme include a panel discussion? *

Yes

How many table microphones (max 4) shall we set up for you?

Please specify how many classrooms, and any preferences:

Expected Number of attendees: *

Do you consider this a high-profile event? *

Yes

Explain why you consider this a high-profile event:

Will you charge an entrance fee?

Yes

Registration

A registration form can be profided by our events officer.
If your event has a maximum capacity, or you would like to know who is attending, we advise you to do so.

I would like to have a event registration form: *

Yes

What information would you like to know?

Untill what date people can register?

Promotion

Social media:
Would you like the event to be shared on our
Instagram account (@lucthehague)? *

Yes

Event design/poster:

SCALA screens:
Would you like your event to be promoted on
the digital screens on the 1st and 2nd floor? *

Yes

Event design/poster:

Poster:
Would you like us to create an event promotion poster for you?
- If yes, you will receive a pdf and the design
will be posted on the Scala (1st-floor) screens.

Yes

What information should be included in the design?

If you have a (high-resolution) picture that we can
include in the design, please upload it here:

Additional support

Please add a description of additional support needed,
or whatever else comes up:

* = Input is required

Please note that we need to arrange an additional guard if you expect more than 200 attendees after 22:30 until the end of the event (max 01:00). If you expect less than 200 attendees, we have to arrange an additional guard starting 22:30 until the end of your event at max 01:00.

For events at Coasters, please keep the following in mind: 1 hour is needed for cleanup after the event. Please indicate in this form the end time of your event (max. 01:00)

Examples of high-profile guests are: the prime minister, the mayor, or other prominent politicians.

(First name, Last name, I am a student/staff member/..., (e-mail) address, class of ... , dietary wishes etc.)

This means that we will promote your event on our ‘story’.

The design you need to submit for this must be in the following format: 1080 x 1920 px

The design you need to submit for this must be in the following format: 1920 x 1080px

Attach one image:

Ensure you have the relevant permissions for use, including the photographer’s credit.
Relating to the event or the key speaker/presenter's profile picture, where available.